Payroll runs
Prepare → compute → review → approve → post → paid. A correction after approval is a reversal run, never an overwrite.
Run history
Every run of the payroll, newest first.
| Run no. | Payroll | Status | Employees | Gross | Deductions | Net pay | Version | Prepared by | Approved by |
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A filtered list cannot be saved as the whole payroll. Clear the search to save.
| Employee | Office | Gross | Deductions | Net pay | Correction note |
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Reconciliation
| Check | Version | Lines | On screen | Excel | Difference | Result | By | When |
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History
| Version | Step | Who | When | Reason |
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Payroll
All offices, one month.
Offices
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| Office | Roster | In payroll | Gross | Deductions | Net pay | Check / ATM | Status | |
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Pay-out
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| # | Employee | Office | Net pay | Paid by | Account no. · remarks | Check / ADA no. · date |
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Employees
Everyone on the payroll roster. Add, edit or delete here; the payroll grid picks them up at once.
| Emp. no. | Name | Office | Position | Type | Monthly rate | Pay-out | Status | |
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Monthly archive
Every month's payroll, kept. A month is frozen into a copy that cannot change; freezing again keeps the old copy as an earlier version.
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| # | Employee | Office | Gross | Deductions | Net pay | Paid by | Account no. | Check / ADA no. | Date |
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Budget → Accounting → Treasury
Viewing or refreshing this list does not prepare documents. Posting a payroll prepares its OBR draft. After Budget certification, authorized Accounting staff can prepare the DV draft here. Each office completes its own review and approvals.
Missing OBR? Correct the source issue and use its existing Post Payroll action to retry OBR preparation. Prepare DV does not approve, authorize or pay the payroll.
| Payroll | Period | Gross | Net | OBR | DV | Status | What happens next |
|---|---|---|---|---|---|---|---|
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General Payroll
Every employee with each deduction in its own column — the sheet that is printed and signed. Net pay is always earned less deductions.
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Employee ledgers
One ledger per employee: every pay-out of the year, every deduction, and whether each remittance has been posted.
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Ledger index
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| Emp. no. | Employee | Office | Pay-outs | Gross | Deductions | Net pay | Gov't share | Remittances posted | |
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Remittances
Review saved payroll deductions and record actual agency receipts. Partial receipts stay partial in employee ledgers; changed deductions require review.
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| # | Employee | Office | Deduction | Employee share | Gov't share | Total |
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| Month | Agency | Due | Employees | Employee share | Gov't share | Total due | Remitted | Balance | Status | |
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Bonuses & allowances
Clothing allowance, mid-year and year-end bonus, cash gift, PEI and other one-time payrolls. Each one lists the employees automatically; you only correct the exceptions.
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| # | Employee | Office | Monthly salary | Amount | Tax withheld | Net | Paid by |
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| Date | Payroll | Offices | Employees | Gross | Net | Status | |
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Forms & reports
Every form is rebuilt from the same saved payroll — no second encoding.
Open the payroll grid
Salary, deductions, net pay, Save & Sync and Post Payroll for one office.
Payslip
Find the employee, then print the payslip or get it in Excel — the same slip either way.
| Employee | Office | Payroll | Net pay | Payslip |
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Settings
The pay-out rule, the bank, and the signatories on printed lists.
Source payroll models
Regular: August–November and the 14th month bonus plus cash gift. Casual: July–October. Demo names use the exact workbook salaries, allowances and deductions. The bonus demo is placed in November; its file specifies the year only.
Activity log
Who changed what in the Payroll Center.
| When | Who | Action | What | Detail |
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